Planner Toolkit

Make your meeting magnetic with our tailor-made suite of resources. Plan smarter, think bold, and enhance your group's experience with Visit Rapid City.

Event Services

Visit Rapid City offers a wide range of complimentary services to ensure your meeting is a monumental success. Please contact us for more information on these services.

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Property Consultation

With over 4,000 sleeping rooms, we’ll help you find the perfect location and ensure all of your needs are met.

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Attendance Promotion

We provide promotional materials to encourage attendance and promote awareness of Rapid City and the Black Hills.

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Vendors & Suppliers

We have the contacts to help assist you with planning. We’ll provide phone numbers and contact information for local musicians, tour or bus companies, other entertainment and more!

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Group Charters

Looking for group transport? Elevate your convention with our exclusive City View Trolley charter experience

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Visitor Information

We’ll provide Rapid City and Black Hills maps, and our guide which includes ideas for things to see, do, and where to eat for each attendee.

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Promote Your Event

  

Find Your Venue

From intimate board rooms to expansive ballrooms to state-of-the-art arenas, Rapid City offers venues that fit any need.

What Others Have Said

"Our attendees experienced the best that Rapid City has to offer—from its welcoming hospitality and beautiful downtown to the incredible attractions throughout the Black Hills. The support we received  played a significant role in creating an unforgettable reunion."

173rd Airborne Brigade Assn.

"Rapid City is a wonderful place to visit and explore. Everyone is very friendly and helpful. Thanks to support of Visit Rapid City and the welcoming community, we are bringing a major international walking event to Rapid City in June 2028."

America's Walking Club

"From the time we began exploring this opportunity to site visits to hosting our conference, the entire team at Visit Rapid City made us feel at home, curated amazing cultural visits and opportunities for us, and ensured we had answers and resolutions to our questions and emerging needs."

MGP Consortium Inc.

"Your dedication and support played a pivotal role in ensuring everything ran smoothly, and we deeply appreciate your attention to detail and commitment to our group. Thank you once again for going above and beyond to help us create lasting memories."

Panther Veteran Organization

"From the time we began exploring this opportunity to site visits to hosting our conference, the entire Visit Rapid City team made us feel at home, curated amazing cultural visits and opportunities for us, and ensured we had answers and resolutions to our questions and emerging needs."

International Learning Centers Assn.

"The entire Visit Rapid City team was fantastic, from securing discounts at local hotels to arranging a special airport greeting for our returning alumni. Their attention to detail and genuine hospitality made our South Dakota Mines alumni and guests feel warmly welcomed and valued."

South Dakota Mines CARA

"Despite a late call to Visit Rapid City, the response was amazing: from providing materials, participating with a vending booth, contributing an awesome door prize, and arranging for the Mayor to welcome the 600+ attendees."

University of South Dakota Center for Disabilities

"I have to say that Visit Rapid City went above and beyond while we were onsite. They assisted with finding additional transportation when nobody seemed available, even brought a color printer from their office for us to use."

National Association of Counties

"Visit Rapid City has been an amazing partner and has really out-shown any of the other groups that I've worked with."

FreedomFest

"Though I knew this industry well, the team at Rapid City knows their community and business partners incredibly well. The advice, ability to jump on tasks, and use their relationships to the advantage of the planner was absolutely imperative to our success."

Pipe Hitter Union Motorcycle Club

"Visit Rapid City was an invaluable resource when planning our trip to South Dakota. They assisted in planning our activities, recommending vendors and provided "goodie bags" of local information for each of our participants."

American Soybean Association

"They obtained several quotes for us with various properties and did it again when we changed our dates. They were easy to work with and always responded quickly to my many questions. I highly recommend Visit Rapid City for planning your next meeting!"

AaLadin Industry Inc.

"No matter what the question, Visit Rapid City provided contacts, suggestions and valuable input."

Grand Masters of Masons in North America

"Visit Rapid City did everything they could to entice us to return and then did a wonderful job to help make our convention a huge success."

Church of God, A Worldwide Association

Enhance Your Groups Experience

   

Ready To Get Started?

Tyson Steiger

Tyson Steiger, CDME, MS Director of Sales

Promotes and sells Rapid City as a top destination for meetings and conventions. An Air Force military police veteran who enjoys hiking the hills with his family, coaching soccer, and tackling home improvement projects.

A formal headshot of Kaitlyn Sandland

Kaitlyn Sandland Meeting and Sports Sales Coordinator

Supports the sales team in promoting Rapid City as the destination of choice for meetings, conventions, group tours, and sporting events, while also making sure groups feel right at home once they arrive. Completed her first national rodeo at just six years old!

   

What's Next?