Visit Rapid City is here to take your meeting planning experience to new heights. We offer services that not only elevate the adventure for your attendees, but make it a breeze for any planner to conquer. 

Your Meeting Trailhead

Tighten up your boots, let me see that can-do spirit of yours and relax because I’ve got the map you need to make your meeting or convention a monumental success. Much like planning a hiking adventure, it’s all about finding the right trail for you. So as your guide, I will expedite your request for proposal (RFP) to start your planning journey on the right path. Visit Rapid City (VRC) is here for you every step of the way, collecting all the different bid proposals and consolidating them into one bid binder for your selection committee to review.

Let’s Start The Climb

Being prepared is the key to success when it comes to climbing any mountain – and the same goes when planning a meeting. Don’t get lost out there. We can set up everything for your site visit from complimentary hotel accommodations to a customized agenda for your site team, making the climb to the top of the planning journey no sweat at all!

Don’t Stop Now

In addition to all of our planning services, we can assist in pitching Rapid City to your selection committee to make this climb easier for you. This can include traveling to present to your group so they can see why Rapid City should be selected as their next meeting adventure. If your meeting has over 400 attendees, VRC can hold an attendance building booth at your event the year prior to hosting in Rapid City. This will help you build momentum for your meeting in Rapid City!

Reaching the Summit

Once Rapid City is selected as your next location, stand atop that planning mountain with your chin held high and know your group has made one epic decision! Your tour guide will transition to our Manager of Destination Services. The manager takes meeting servicing to a whole new level and will help you plan your meeting by giving you unique ideas for team building opportunities, amazing off-site tours and memorable on-site entertainment; only available to our area! In addition, they can also provide complimentary event servicing, helping you relax and enjoy the view of your meeting or convention.

Time to Descend

After achieving a memorable meeting in Rapid City, you deserve to indulge in one of our four breweries, or if beer isn’t your thing we’ve got a winery and a distillery all located downtown. Our culinary scene is nothing short of exquisite to reenergize you after Doing Big Things! Be sure to also keep your adventure spirit thriving and check out the abundance of activities Rapid City and the Black Hills have to offer.

Are you ready to climb mountains for your meeting and convention? We are. Let’s take on this journey together.