Planning Services

Exceptional Services That Set Us Apart

Visit Rapid City offers a wide range of services to ensure your sporting event is successful.

Event Promotions

Attendance Promotion

We want you to have a well-attended event in our city! That’s why we provide brochures to encourage attendance and promote awareness of Rapid City and the Black Hills.


Your event is important to us, so we like to let everyone know “you’re in town.” We can send a news release to our local newspaper, TV, and radio stations.


Logistical Support

Property Consultation

Helping you find the right facility to meet your needs is important to us. We can acquire the necessary information from the various properties in the city to ensure your requirements are met.

Program Planning

When the time comes to plan programs and tours for your attendees, we can assist you with contacts and ideas. We can lend assistance for spouse programs, speakers, entertainment, and pre- and post-event tours.

Welcoming Services

Registration Assistance

Experienced, on-site registration personnel will assist you with distributing welcome packets and providing information about the area. We furnish four hours for the first 100 attendees and two hours for each additional 100. Time in excess of this would be charged to the organization.

Name Badges

To save time at registration, we can prepare your name badges in advance. We need to receive the necessary information at least ten working days prior to your event.

Visitor Guides

While you are in our area we want you to see as much as possible, so we provide Rapid City Visitor Guides for each attendee.

Team Friendly Dining

You've got a team to feed and we get that! Rapid City offers a wide selection of dining options to satisfy the hunger. Whether you're looking for a relaxing, quiet location or a chuckwagon experience, we've got you covered. Take a look at Rapid City's team friendly dining options or contact us if you need assistance to make your dining experience memorable. Be sure to confirm arrangements in advance as group accommodations vary by location.

Learn More


Rick DenHerder
Tournament Director
Amateur Softball Association

"The Rapid City CVB and the Parks and Recreation Department were extremely instrumental in helping pitch, plan, and execute the 2008 Bound for Beijing (B4B) softball game. From securing and modifying..."

Liz Hamburg
Tournament Director, USTA Tournaments
Black Hills Tennis Association

"The CVB created a fantastic presentation to ‘sell’ Rapid City as a great place to visit. This was submitted along with our tournament application and was a critical component in awarding the tournament to Rapid City..."