Planner Toolkit

Visit Rapid City offers a wide range of complementary services to ensure your meeting is a monumental success. Please contact us for more information on these services.


With over 4,000 sleeping rooms, we’ll help you find the perfect location and ensure all of your needs are met.


Visit Rapid City provides promotional materials to encourage attendance and promote awareness of Rapid City and the Black Hills.


We have the contacts to help assist you with planning. We’ll provide phone numbers and contact information for local musicians, tour or bus companies, other entertainment and more! 

See Rapid City Bus & Tour Companies List

Local Catering options

You want to work with people you can trust, and we’re here to help you do just that. Find the right food and beverage services to match your budget in Rapid City and bring some local flavor to your next event.

See Rapid City Catering List


If you provide us with a press release at least 2-4 weeks prior to your event, we can help distribute it to local media outlets such as radio stations, TV stations and the local newspaper.

Note: Keep in mind this does not guarantee coverage of your meeting/convention/event.


We can provide you with ambassadors who are very knowledgeable about Rapid City and the Black Hills area. They can help with bag or packet assembly, check in/registration, provide directions at an information table and anything else you need. 

Group Charters

Looking for group transport? Elevate your convention with our exclusive charter experience.

Contact Ally


We’ll provide Rapid City and Black Hills maps as well as our Rapid City Insider Guide which includes ideas for things to see, do, and where to eat for each attendee.