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Homepage Sports & Events Planners RC Sports Council
The Rapid City Sports Council makes it easier than ever to plan your sporting event in our city. The Council, made up of fellow event planners, coaches and players, helps arrange venues, promote events to boost attendance and secure special grant funds.
To discover how the Rapid City Sports Council can help you, contact the Council.
Plan a Monumental Event
| To assist you in planning your event in Rapid City, we’ve compiled this easy 10-step checklist. To get started, click on the link to download the PDF to the right. Also, please click around our site for additional planning tools, facility guides and featured videos. If you have additional questions feel free to email us. |
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Marketing Grant for Sporting Events
The Rapid City Sports Council and Convention & Visitors Bureau are offering a Sports Event Marketing Grant available only to organizations in Rapid City. If you’ve got an existing event with opportunity to grow or you’d like to start and grow a new event in Rapid City, the Sports Marketing Grant is for you. Grant are awarded twice per year as follows:
- Applications received between August 1st and January 31st will be evaluated for award in February.
- Applications received between February 1st and July 31st will be evaluated for award in August.
Please keep in mind that the Sports Event Marketing Grant applies only to marketing your event; therefore, event dates should be scheduled a minimum of three months after the award evaluation date to allow for thorough marketing efforts.
DOWNLOADS
- Event Evaluation Report
- Event Grant Criteria
- Event Grant Application
- Grant Application Summary Criteria
To apply for the grant you may
- Download or print the three grant documents.
- Open and carefully read the Event Grant Criteria document.
- Complete the Event Grant Application. Note that a proposed budget, schedule, management plan, and sponsor recognition plan must be received in order to process the application.
- Submit application and corresponding materials via email to sports@rapidcitysports.com.
- For questions regarding the Sports Event Marketing Grant, write to sports@rapidcitysports.com.
Submit a Request for Proposal to the Rapid City CVB
- Submit your RFP for a sports tournament or event by e-mail here.
Past Recipients
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- King of the Hills Softball Tournament
- Bike MS W.R.A.T.H.
- Cougar Classic Basketball Tournament
- Blackjack Volksmarch
- Mike Coley Memorial Over 50 Baseball Tournament
- Scheels Cup Soccer Tournament
- Wellspring Stampede 10k Run
Helpful Marketing and Public Relations Materials
| Promoting Your Organization and Event Tips to help you promote your organization and event using public relations and social media. pdf (566k) |
| Sample Press Release 1 pdf (250k) |
| Sample Press Release 2 pdf (249k) |
| Sample Press Release 3 pdf (252k) |
| Sample Article 1 pdf (198k) |
| Sample Article 2 pdf (207k) |
Rapid City Sports Council Mixer Video
Testimonial
“The sports marketing grant has a very big impact on the King of the Hill Softball Tournament. It has helped grow the event from approximately 432 participants in 2004 to 1,380 in 2010. This year, we will use the grant funds to place ads in the programs of two large regional tournaments and to place banner ads on websites.”
“We have grown to 115 teams in the tournament. When we started in 2004 we had 36 teams.”
“The Rapid City Sports Council grant is very important in helping us reach people outside our state. We have participants that come from Minnesota, North Dakota, Wyoming, Nebraska and more. Last year we even had a team from Utah participate.”
“I am a member of the Rapid City Sports Council and it is so important to help people understand how important these marketing dollars are to events.”
Mike Miles, King of the Hills Softball Tournament
Sports Awards
Each year the Rapid City Sports Council in cooperation with the Rapid City Convention & Visitors Bureau acknowledges individuals who contribute to and support Rapid City area sports outside of the South Dakota High School Activities Association (SDHSAA). The purpose of the awards is to recognize exceptional individuals that may not get recognized for their hard work and dedication otherwise.
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